Submit a Program Proposal

The Parks and Recreation Department is always looking for new program ideas and offerings. If you are an instructor or have a special skill that you would like to offer as an independent contractor, please click on the link to submit a Program Proposal for consideration.

Once the Program Proposal has been received and reviewed by the Program Coordinator; a formal agreement will be drawn up between the Parks & Recreation Department and the Independent Contractor which spells out the details for the class. In most cases; programs are offered to the general public an on 70 / 30 split with 70% of the fee charged for the class going to the Independent Contractor. All classes are open to both residents and non-residents. 

SERVICES PROVIDED BY THE INDEPENDENT CONTRACTOR

The Independent Contractor agrees to complete all classes as scheduled in a timely, professional and competent manner. The  Independent Contractor will be paid at the rate agreed upon in the contract.
 

The Independent Contractor agrees to provide the Town with written invoices for each program, which should be submitted after the program begins. The Independent Contractor will also provide the Town of Merrimack with a W-9 Tax ID Form so that payment can be processed.  

SERVICES PROVIDED BY THE TOWN

Unless otherwise agreed to in writing; the Town will provide program registration, collection of fees and marketing efforts of the program to the Community. The Town will also provide the Independent Contractor with an updated roster for each program prior to the start of each program. 

SUPERVISION

The Town shall not supervise or directly control the work of the Contractor. The Town does reserve the right to inspect the program being offered and to determine whether it is being performed in a professional manner which reflects the values of the Parks & Recreation Department.  The Contractor shall have the ultimate authority to determine the hours of work, the length of workdays, the means and methods of performance of the work, and the Town shall not interfere in this regard, except when necessary to carry out the efficient and effective work of the Town. 

The Independent Contractor agrees that he/she is completely independent from the Town and is not an employee of the Town of Merrimack. The Contractor warrants that he/she may work for other individuals and/or entities.

CRIMINAL BACKGROUND CHECKS

The Contractor must verify that any instructor who will be working in this program has had a criminal background check completed within the past year and that there are no criminal convictions for:

• Causing or threatening direct physical injury to any individual;
• Causing or threatening harm of any nature to any child or children; or
• Unlawfully taking property of another, whether through force or threat of force or through deception.

A Criminal background check must be completed for anyone who will be working in this program and must include the State that they live. This can be a National Background check or a State by State check. The link for NH Criminal Background checks can be done online by going to: https://services.dos.nh.gov/chri/cpo/.

The results of the check needs to be uploaded into the program proposal form. A new program cannot be offered until this has been completed. 

*Anytime there is a break in service of longer than 6 months a new agreement and a new background check must be completed.

SUBCONTRACTORS OR ASSISTANTS

The Independent Contractor may, at his/her discretion and at his/her own expense, employ such assistants or subcontractors as may be necessary for the performance of work. The Contractor agrees to pay any wages, taxes, unemployment insurance, withholding taxes, and workers’ compensation insurance required by law for assistants or subcontractors. Said assistants or subcontractors will not be paid or supervised by the Town.

INSURANCE

Prior to commencement with the programs described above, the Independent Contractor will be required to provide proof of insurance, ten (10) days prior to commencing work under the contract document, as follows:

• Comprehensive General Liability - $1,000,000 per occurrence/$2,000,000 aggregate – Town of Merrimack must be named as an additional insured. 
• Workers' Compensation insurance as required by the State of New Hampshire. 

Contractor shall maintain for the duration of the contract all required insurance coverage. Coverage must be written with an insurance carrier licensed to do business in the State of New Hampshire. Town of Merrimack requires thirty (30) days written notice of cancellation or material change in coverage.